Users

Administrators Only

This setting is only visible to users with the Administrator role.

In the Users section, you manage all users of your organization: invite new people, assign roles, and control access.

Opening the User Overview

1. Navigate to Admin Settings → Users
2. You will see a list of all users with:
   • Name and email address
   • Role (User or Administrator)
   • Join date

Roles at a Glance

Role	Permissions
User	Chat, create and use skills, upload documents
Administrator	Additionally: manage users, manage teams, configure models, change settings, view usage

Inviting Users

For a detailed guide on inviting users, see Getting Started: Invite Users.

Quick guide:

1. Click Invite User
2. Enter the email address
3. Select a role
4. Click Send Invitation

Work email addresses only

Private email addresses (e.g. Gmail, GMX, Web.de, t-online) are not allowed for security reasons. Use your colleagues’ work email addresses.

Editing a User

To edit a user, click the three dots (⋯) next to the user in the list. The following options are available:

Edit Name and Email

To change a user’s name or email address:

1. Click the three dots (⋯) next to the user
2. Select Edit
3. Update the Name and/or Email fields
4. Click Save

Note

If you change a user’s email address, they will receive a confirmation email at the new address and must verify it before the change takes full effect.

Change Role

Select the desired role directly from the options:

Warning

Promoting someone to Administrator grants them full access to all settings and user data in your organization.

Send Password Reset

If a user has forgotten their password:

1. Click the three dots (⋯) next to the user
2. Select Send password reset
3. The user will receive an email with a link to reset their password

Reset Two-Factor Authentication

If a user has lost access to their authenticator app and recovery codes:

1. Click the three dots (⋯) next to the user
2. Select Reset two-factor authentication
3. Confirm the action

The user can then log in with just their password again and will need to set up two-factor authentication at their next login (if it is required for the organization).

Delete User

To permanently revoke access:

1. Click the three dots (⋯) next to the user
2. Select Delete
3. Confirm the action

Warning

Access is revoked immediately. This action cannot be undone.

Setting a Credit Limit for a User

You can set a monthly credit limit for individual users to control how many credits they can consume per calendar month. This is useful for managing costs or ensuring fair usage across your organization.

Setting or Editing a Credit Limit

1. Click the three dots (⋯) next to the user in the list
2. Select Set credit limit (or Edit credit limit if one is already set)
3. Enter the number of monthly credits the user may use
4. Click Save

The user list shows a Credit limit column displaying each user’s current consumption against their limit (e.g. “45 / 200”). Users without a limit show “No limit”.

Removing a Credit Limit

1. Click the three dots (⋯) next to the user
2. Select Remove credit limit

When no credit limit is set, the user can use credits freely within the organization’s overall budget.

Note

Setting a credit limit to 0 blocks all usage for that user. A user who has reached their credit limit will see a notification in the chat advising them to contact their administrator, and cannot send further messages until the next calendar month.

Next Steps

• Manage Teams — Organize users into teams
• Getting Started: Invite Users — Detailed invitation guide