Teams

Administrators Only

This setting is only visible to users with the Administrator role.

Teams let you organize your users into groups — for example, by department, project, or function. Teams allow you to share skills with specific user groups instead of making them available to the entire organization.

Practical Example

Your municipal administration has several departments. You create a separate team for each:

• “Citizen Office” — gets access to skills for citizen inquiries and registration matters
• “Building Department” — uses skills with knowledge collections about building regulations and forms
• “Finance Department” — works with skills related to fee schedules and budgeting

This way, each department gets exactly the skills it needs for its work.

Note

Users can only share skills with teams they are a member of themselves.

Searching for Teams

If your organization has many teams, you can use the search bar at the top of the teams overview to quickly find a specific team. Simply type part of the team name — the list updates instantly to show only matching teams.

If no teams match your search, a message will appear letting you know that no results were found.

Adding a Team

1. Navigate to Admin Settings → Teams
2. Click Add Team
3. Enter a team name (must be unique within your organization)
4. Click Create

Adding Users to a Team

1. Open the desired team
2. Click Add Members
3. Select one or more people from your organization’s user list
4. Click Add Members

You can select multiple people at once to add them to the team in a single step. A user can belong to multiple teams — for example, if someone works across two departments.

Removing Users from a Team

1. Open the team
2. Click the delete icon next to the user
3. The user loses access to skills shared with that team

Deleting a Team

1. Click the delete icon next to the team in the overview
2. Confirm the action

Warning

When you delete a team, all users lose access to skills that were exclusively shared with that team.

Restricting Model Access for Teams

You can control which AI models are available to members of a specific team. By default, all teams have access to the same models as the organization.

Enabling Model Override

1. Open the desired team
2. Switch to the Models tab
3. Enable the Override model access toggle
4. Enable or disable individual models for this team

When override is enabled, team members will only see the models you’ve selected — not the organization’s default models.

Enforcing Anonymous Mode per Model

When model override is active, you can make anonymous mode mandatory for each enabled model at the team level. Team members can then only use the model in anonymous mode.

1. Enable the model override and enable a model for the team
2. Enable the Enforce anonymous mode option for the desired model

This is useful, for example, when certain teams work with particularly sensitive data and a model should be available to the team but only usable with data protection enabled – regardless of the organization-wide setting.

Setting a Team Default Model

You can also define a default model for the team. Team members will automatically start with this model unless they choose a different one.

1. Enable at least one model for the team
2. Select the desired model in the Team default model section

Note

Model override only affects language models. Embedding models are still controlled by the organization settings.

Setting a Credit Limit for a Team

You can set a monthly credit limit for a team to control how many credits the team’s members can consume in total per calendar month. This helps prevent unexpected costs and ensures fair distribution of resources across your organization.

Setting or Editing a Credit Limit

1. Open the desired team
2. In the Credit limit card, click Set credit limit (or Edit credit limit if one is already set)
3. Enter the number of monthly credits the team may use
4. Click Save

The credit limit card shows how many credits the team has used so far this month compared to its limit (e.g. “120 / 500 credits used this month”).

Removing a Credit Limit

1. Open the team
2. In the Credit limit card, click Remove credit limit

When no credit limit is set, the team can use credits freely within the organization’s overall budget.

Note

Setting a credit limit to 0 blocks all usage for the team entirely. Members of a team that has reached its credit limit will see a notification in the chat advising them to contact their administrator, and cannot send further messages until the next calendar month.

Next Steps

• Manage Users — Manage your organization’s users
• Skills — Create skills and share them with teams