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Ayunis Core

Letterheads

In the Letterheads settings, you store your organization’s official stationery as a PDF template. When a user exports a document from the Editor as a PDF, the content is placed directly on the letterhead – the finished document looks as if it were printed on your official stationery.

Opening the Letterheads Settings

Section titled “Opening the Letterheads Settings”
  1. Navigate to Admin Settings → Letterheads
  2. You will see a list of all stored letterheads

You can create multiple letterheads – for example, for different offices, departments, or occasions.

Creating a Letterhead

Section titled “Creating a Letterhead”
  1. Click Add
  2. Enter a Name – e.g., “Official Letterhead”
  3. Optional: Add a Description. It helps the AI understand what this letterhead is intended for
  4. Upload your template for the first page under Letterhead (PDF)
  5. Set the First Page Margins (mm) – the preview highlights the content area, so you can see where the text will be placed later. While the PDF is loading, a spinner is displayed; if the preview cannot be rendered (e.g. due to a corrupted file), an error message is shown. Two quick presets are available:
    • DIN 5008 Form B (default) – Top 45 mm, Bottom 20 mm, Left 25 mm, Right 20 mm – for letterheads with a tall header area (e.g. logo and sender line)
    • DIN 5008 Form A – Top 27 mm, Bottom 20 mm, Left 25 mm, Right 20 mm – for letterheads with a shallow header area
  6. Click Create

Separate Letterhead for Following Pages

Section titled “Separate Letterhead for Following Pages”

Many organizations use a different letterhead for the first page than for the pages that follow – for example, a full letterhead on page 1 and a reduced design afterwards.

To do this, enable the switch Use different letterhead for following pages. You can then upload a separate template under Following Pages (PDF) and set dedicated Following Pages Margins (mm).

Without a separate following-pages letterhead, the first-page template is used for all pages.

Requirements for the PDF Files

Section titled “Requirements for the PDF Files”
  • PDF format with exactly one page per file
  • Maximum file size: 5 MB per file
  • Page margins: values in millimeters, non-negative (default: 20 mm on all sides)
  • The PDF file must not be password- or permission-protected

If a file does not meet the requirements, an error message appears with the specific reason – for example, if the PDF has multiple pages or is password-protected.

Editing a Letterhead

Section titled “Editing a Letterhead”

Click a letterhead in the list to open its detail page. There you can:

  • General – change the name and description
  • Letterhead – replace the first-page PDF and adjust the margins, with a preview of the stored PDF
  • Following Pages – add or replace a separate following-pages letterhead, or remove it using the switch

Then click Save.

Deleting a Letterhead

Section titled “Deleting a Letterhead”

Click the trash icon in the list and confirm the dialog. Documents that use this letterhead will be exported without a background from then on.

How Users Apply Letterheads

Section titled “How Users Apply Letterheads”

As soon as at least one letterhead is stored, a letterhead selector appears in the Editor. Users select the desired letterhead (or No letterhead) and export the document as a PDF – the content is automatically placed on the letterhead. Word export is not affected.

Learn more under Documents, Spreadsheets & Diagrams.

Next Steps

Section titled “Next Steps”