Roles & Permissions

Administrators Only

This setting is only visible to users with the Administrator role.

In the Roles & Permissions section, you define which actions users and managers may perform in your organization. Administrators always have all permissions and cannot be restricted.

Roles at a Glance

Ayunis Core offers three roles:

Role	Description
User	Default role for all members. Can chat, use skills, and upload documents. Which additional permissions users have is defined in the permissions matrix.
Manager	Extended role for people with organizational responsibility. Managers can — depending on configuration — manage teams, create, edit, and share skills and knowledge collections. Managers can also access certain admin settings when granted the corresponding permissions.
Administrator	Full access to all features and settings of the organization. Administrators cannot be restricted.

Adjusting Permissions

1. Navigate to Admin Settings → Roles & Permissions
2. You will see a table with all permissions, organized by area

Permissions are divided into the following areas:

Teams

Permission	Description
Manage teams	Create, edit, and delete teams
Assign users to teams	Add and remove members from teams

Skills

Permission	Description
Manage skills	Create, edit, and delete skills
Share skills	Share skills with the organization or teams

Knowledge Collections

Permission	Description
Manage knowledge collections	Create, edit, and delete knowledge collections
Share knowledge collections	Share knowledge collections with the organization or teams

How the Permissions Matrix Works

For each permission, you can use checkboxes to define whether Users and/or Managers may perform that action. The Admin column is always enabled and cannot be changed, since administrators hold all permissions.

Next to each role name and each permission you will find an info icon (ℹ️). Click it to see a short explanation of what that role or permission means.

1. Check or uncheck the desired permissions
2. Click Save changes

Note

Each role must keep at least one permission. You cannot remove all permissions from a role.

What Happens When a Permission Is Missing?

If a user or manager does not have a permission, the corresponding buttons and actions are hidden in the interface. For example, if a user does not have the Manage skills permission, they will not see buttons to create, edit, or delete skills.

Default Permissions

When your organization is set up, users and managers receive the following permissions by default:

• Manage and share skills
• Manage and share knowledge collections

Team management permissions are enabled only for administrators by default.

Manager Access to Admin Settings

Managers with team permissions (Manage teams or Assign users to teams) gain access to the Teams section in admin settings. All other admin settings remain restricted to administrators.

Next Steps

• Manage Users — Invite users and assign roles
• Manage Teams — Organize users into teams